🧾 CYBERCAFÉ TALLY PRIME LEDGER SETUP

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⚙️ 1. Base Groups You’ll Use (Default in Tally)

You don’t need to create these — they already exist:

·         Capital Account

·         Current Assets

·         Current Liabilities

·         Fixed Assets

·         Loans (Liability)

·         Sundry Debtors

·         Sundry Creditors

·         Bank Accounts

·         Cash-in-Hand

·         Duties & Taxes

·         Sales Accounts

·         Purchase Accounts

·         Indirect Income

·         Indirect Expenses

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💰 2. Income Ledgers (Under “Sales Accounts” or “Indirect Income”)

Ledger Name	Under Group	Notes
Browsing Income	Sales Accounts	Main cyber service income
Printing & Scanning Income	Sales Accounts	For printing, scanning, xerox, etc.
Typing / Documentation Income	Sales Accounts	If you charge for typing or resume making
Laminate & Photo Printing Income	Sales Accounts	For photo and lamination services
Recharge / Bill Payment Commission	Indirect Income	For commission-based services
Other Service Income	Indirect Income	Miscellaneous services

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💸 3. Expense Ledgers (Under “Indirect Expenses”)

Ledger Name	Under Group	Purpose
Rent Expense	Indirect Expenses	Shop or office rent
Electricity Expense	Indirect Expenses	Power consumption (big for cybercafés)
Internet Charges	Indirect Expenses	Broadband/Wi-Fi expenses
Computer Maintenance	Indirect Expenses	Repair and maintenance costs
Printer Ink / Toner Expense	Indirect Expenses	Consumables for printing
Paper & Stationery	Indirect Expenses	A4 sheets, receipts, etc.
Software Subscription	Indirect Expenses	Antivirus, Windows license, etc.
Salary / Wages	Indirect Expenses	Staff payments
Cleaning & Housekeeping	Indirect Expenses	Maintenance of café
Advertising & Promotion	Indirect Expenses	Local ads or posters
Telephone / Mobile Charges	Indirect Expenses	Contact and business calls
Bank Charges	Indirect Expenses	Bank service or transaction fees
Miscellaneous Expenses	Indirect Expenses	Small daily outflows
Depreciation	Indirect Expenses	On computers, printers, furniture, etc.

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🏦 4. Assets

Ledger Name	Under Group	Notes
Cash	Cash-in-Hand	Default cash account
[Your Bank Name] (e.g. SBI)	Bank Accounts	Each bank separately
Computer Systems	Fixed Assets	PCs, servers, monitors
Printers & Scanners	Fixed Assets	Printing/scanning equipment
Furniture & Fixtures	Fixed Assets	Tables, chairs, counters
Air Conditioner / UPS	Fixed Assets	Electrical equipment
Security Deposit (Shop)	Loans & Advances (Asset)	Rent deposits etc.
Advance to Staff	Current Assets	If any advances given
Accounts Receivable (Customer)	Sundry Debtors	For regular clients (if any)

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⚖️ 5. Liabilities

Ledger Name	Under Group	Notes
Capital Account (Owner’s Name)	Capital Account	Owner’s investment
Drawings Account	Capital Account	Owner’s withdrawals
Outstanding Expenses	Current Liabilities	Month-end unpaid bills
GST Payable	Duties & Taxes	If GST registered
Loan from Bank / Person	Loans (Liability)	For financing computers, etc.
Accounts Payable (Supplier)	Sundry Creditors	Vendors or maintenance suppliers

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🧾 6. GST Setup (if GST Registered)

Ledger Name	Under Group	Notes
Output CGST	Duties & Taxes	GST on service sales
Output SGST	Duties & Taxes	GST on local services
Output IGST	Duties & Taxes	GST on inter-state services
Input CGST	Duties & Taxes	GST on purchases
Input SGST	Duties & Taxes	GST on purchases
Input IGST	Duties & Taxes	GST on inter-state purchases

Tip: In cyber services, most sales are intra-state (CGST/SGST) since services are provided locally.

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💡 7. Recommended Subgroups (Optional, for clarity)

You can create custom groups to organize your accounts better:

Group Name	Under Group	Use For
Café Income	Sales Accounts	Browsing, printing, etc.
Administrative Expenses	Indirect Expenses	Office & general expenses
IT Maintenance Expenses	Indirect Expenses	Repairs, software, etc.

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⚙️ 8. Setup Tips in Tally Prime

When creating ledgers:

·         Gateway of Tally → Accounts Info → Ledgers → Create

·         Set Inventory Values are affected? → No

·         For customers/suppliers → Fill Mailing Details, GSTIN, PAN

·         For GST ledgers → Set Type of Duty/Tax → GST

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📊 9. Reports You’ll Be Able to Generate

Once this setup is done, you’ll easily get:

·         Profit & Loss Account (see daily/weekly/monthly profit)

·         Balance Sheet

·         GST Returns (if applicable)

·         Outstanding Customer & Vendor Reports

·         Expense Analysis Report (to control costs like electricity, internet, ink, etc.)